Hospital Secretary (Re-advertised) – Herolim Private Hospital View All Careers
Description
An opportunity exists for a Hospital Secretary reporting to the Hospital Manager. This position is responsible for providing full secretarial and administrative support to the Hospital Manager and Management team.
Critical Outputs
• Diary management.
• Typing and formatting all relevant correspondence and other documentation.
• Creating and updating relevant spreadsheets in MS Excel.
• Designing and formatting presentations on MS PowerPoint.
• Managing and maintaining an efficient filing system.
• Managing, evaluating and verification of doctor’s annual registration (HPCSA).
• Dealing with internal and external telephonic enquiries.
• Travel arrangements for managers.
• Planning and organizing meetings and all associated arrangements.
• Liaising professionally with internal and external customers.
• Assist in organizing and arranging functions and conferences.
• Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda.
• Capturing hospital statistics on relevant systems (e.g. DHIS).
• Managing the process of requesting patient records from third parties.
Requirements
• Grade 12 or equivalent NQF Level 4 qualification.
• Degree or diploma in office administration or similar qualification would be advantage.
• 4 years’ experience in a secretarial or related functions in healthcare industry.
• Extensive knowledge of MS Office is a pre-requisite.
• Sound communication skills (good language and grammar).
• Accuracy, speed and attention to detail are important aspects of the job.
Competencies
- Collaboration/ Relationship Building
- Problem-solving, analysis and judgement
- Resilience
- Engaging diversity
- Verbal & written communication and presentation skills
- Customer responsiveness
- Excellence and quality orientation
- Ethical behaviour
Departments
- Admin